JOB TITLE

RESPONSIBILITIES

President

• Responsible for all Club operations.
• Must be familiar with H.O.M.E Region and Skate Canada rules for conducting a proper meeting.
• Must have and be familiar with Skate Canada Rule Book and Club Constitution
• Be familiar with all club programs
• Act as liaison between Club, Skate Canada and other organizations
• Be available to be a member of, or advisor to, all Club Committees and Sub-Committee.
• Set meeting dates, agendas and chair meetings.
• Sign all legal documents on behalf of the Club.
• Attend Ice Allocation meeting with the ‘Arena Chair’.
• Recognize skaters’ accomplishments
• Chair Hiring/Negotiating Committee and ensure that Skate Canada memberships are up-to-date and paid and that certification is current and copy on file with Club
• Responsible for sending out Letters of Intent to coaches and to ensure written contract is in place for each coach, including all coach qualification documents

TBD

Vice-President

• Substitute as Chair in absence of President
• Assist in preparing coaches’ contracts.
• Train for the position of President.

Vacant

Secretary

• Keep accurate minutes of all Board meetings, and distribute to board in a timely fashion.
• Issue all notices for Board, General or Annual meetings.
• Book venue for monthly meetings.
• Initiate and reply to correspondence.

Jenny Vereecken  

Treasurer

• Responsible for ensuring accurate bookkeeping.
• Report to Board on Monthly basis, the financial position of the Club.
• Act as Signing authority for the Club for all legal documents and financial business.
• Prepare budget for approval by the Board of Directors (based on prior year income & expenses).
• Pay all expenses under advisement of the Board.
• Prepare year-end financial statements and deliver them to the appointed Reviewer/Auditor.
• Work with Registrar/membership Chair to accurately report membership
• Ensure deposit and accurate recording of all deposits including registration, bond cheques, fundraising, guest fees, donations and carnival.

Meagan Liverance

Public Relations

• Publish newsletter (approx. 4 times per year)
• Contact media for special Club events
• Assist with Web page if necessary
• Prepare ads for newspaper
• Create flyers for registration and other events

Vacant

Fundraising

• Develop a marketing/fundraising plan at the beginning of the year.
• Present ideas to Board for approval.
• Coordinate fundraising efforts.
• File reports for fundraising projects.
• Submit financial information to Treasurer.
• Ensure all money raised from each activity is forwarded to Treasurer and signed-off by both Treasurer & Fundraising Chair to ensure accountability of funds.

Meagan Liverance

Ice Show Chair

• Coordinate Ice Show with Club coach.
• Begin working on costume ideas in September.
• Book lighting in early fall, if necessary.
• Book photographer and set picture date for February in consultation with coaches and board.
• Ensure booking of ice/changes rooms for picture, rehearsal, and ice show days.
• Communicate with parents regarding ice show details/expectations/costume sizes, etc.
• Organize volunteers.
• Arrange decoration of backdrop, boards and lobby for carnival day.
• Create newsletters and information for parents
• Help organize costume fittings and collect money.
• Ensure all monies/receipts are delivered to the Treasurer in a timely fashion.
• Assist coaches as necessary.

Vacant

Convener / Badges Coordinator

• Organize volunteers to convene Pre CanSkate, CanSkate and Power Skate sessions
• Review list of duties and information with Conveners
• Update badge and test cards
• Ensure all supplies for the CanSkate Session are well stocked (e.g. pencils, incentive stickers, etc.)
• Stock supply of badges
• Coordinate with coaches for ‘special day’ events (e.g. Valentines, St. Patricks, Easter, Christmas, etc.).

Coaches

Test Chair

• Set test day dates for year in September
• Contact judges
• Contact coaches for skater test submission
• Set ice schedule for tests
• Produce test envelopes for skaters and collect fees.
• Forward fees to Treasurer for deposit; and arrange for cheque payable to Skate Canada.
• Forward cheque for test fees along with test summary sheets to Skate Canada: to ensure that all evaluators receive their appropriate mileage at the end of each test session.
• Maintain current and accurate club records of all tests, both for the Club members and out-of-club members who test at the Club.
• Assist judge on test day
• Arrange for food and change room for judge

 Beth Lochhead

Membership/

Registration

Work with the Treasurer and UPLIFTER program

• Ensure skaters and Board members are registered with Skate Canada
• Develop the brochure for Summer and Fall programs (with committee of the board as a whole)
• Provide up-to-date membership lists for the Session convenors, Board and Coaches.

Andrea Carruthers

Coach Representative

• Chosen by all club coaches to be a voting member of the Board of Directors
• Act as liaison between Coaches and Board
• With consultation from the Board, ensure appropriate coaching staff is under contract.
• In the absence of the coaches rep., bring any information or concerns from coaches to the monthly meeting.
• Ensure all coaches are registered with Skate Canada and that qualifications are up-to-date.
• Work with President and Registration Chair regarding Season scheduling.

Beth Lochhead

Program Assistant

• Organize PA’s to assist on Pre CanSkate, CanSkate and Power Skate sessions
• In coordination with Coaches, organize P.A. clinic before start of regular season.
• Co-ordinate PA’s to attend the Region training seminar
• Provide sign-in booklet for each session and check for accuracy;
• Assist Convenors with CanSkate set-up as required.
• Coordinate year-end Christmas Party/social events for PA’s.

 Mark Dynna