Treasurer
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- Responsible for ensuring accurate bookkeeping.
- Report to Board on Monthly basis, the financial position of the Club.
- Act as Signing authority for the Club for all legal documents and financial business.
- Prepare budget for approval by the Board of Directors (based on prior year income & expenses).
- Pay all expenses under advisement of the Board.
- Prepare year-end financial statements and deliver them to the appointed Reviewer/Auditor.
- Work with Registrar/membership Chair to accurately report membership
- Ensure deposit and accurate recording of all deposits including registration, bond cheques, fundraising, guest fees, donations and carnival.
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Stephanie Cornwell
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Public Relations
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- Publish newsletter (approx. 4 times per year)
- Contact media for special Club events
- Assist with Web page if necessary
- Prepare ads for newspaper
- Create flyers for registration and other events
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Sheena Scheuermann
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Fundraising
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- Develop a marketing/fundraising plan at the beginning of the year.
- Present ideas to Board for approval.
- Coordinate fundraising efforts.
- File reports for fundraising projects.
- Submit financial information to Treasurer.
- Ensure all money raised from each activity is forwarded to Treasurer and signed-off by both Treasurer & Fundraising Chair to ensure accountability of funds.
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Coordinator: Sarah Morrison
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Ice Show Chair
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- Coordinate Ice Show with Club coach.
- Begin working on costume ideas in September.
- Book lighting in early fall, if necessary.
- Book photographer and set picture date for February in consultation with coaches and board.
- Ensure booking of ice/changes rooms for picture, rehearsal, and ice show days.
- Communicate with parents regarding ice show details/expectations/costume sizes, etc.
- Organize volunteers.
- Arrange decoration of backdrop, boards and lobby for carnival day.
- Create newsletters and information for parents
- Help organize costume fittings and collect money.
- Ensure all monies/receipts are delivered to the Treasurer in a timely fashion.
- Assist coaches as necessary.
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Erika Labbe
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Convener / Badges Coordinator
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- Organize volunteers to convene Pre CanSkate, CanSkate and Power Skate sessions
- Review list of duties and information with Conveners
- Update badge and test cards
- Ensure all supplies for the CanSkate Session are well stocked (e.g. pencils, incentive stickers, etc.)
- Stock supply of badges
- Coordinate with coaches for ‘special day’ events (e.g. Valentines, St. Patricks, Easter, Christmas, etc.).
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Committee
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Test Chair
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- Set test day dates for year in September
- Contact judges
- Contact coaches for skater test submission
- Set ice schedule for tests
- Produce test envelopes for skaters and collect fees.
- Forward fees to Treasurer for deposit; and arrange for cheque payable to Skate Canada.
- Forward cheque for test fees along with test summary sheets to Skate Canada: to ensure that all evaluators receive their appropriate mileage at the end of each test session.
- Maintain current and accurate club records of all tests, both for the Club members and out-of-club members who test at the Club.
- Assist judge on test day
- Arrange for food and change room for judge
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Santina Somers
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Membership/
Registration
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Work with the Treasurer and UPLIFTER program
- Ensure skaters and Board members are registered with Skate Canada
- Develop the brochure for Summer and Fall programs (with committee of the board as a whole)
- Provide up-to-date membership lists for the Session convenors, Board and Coaches.
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Lindsey McLaren
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Coach Representative
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- Chosen by all club coaches to be a voting member of the Board of Directors
- Act as liaison between Coaches and Board
- With consultation from the Board, ensure appropriate coaching staff is under contract.
- In the absence of the coaches rep., bring any information or concerns from coaches to the monthly meeting.
- Ensure all coaches are registered with Skate Canada and that qualifications are up-to-date.
- Work with President and Registration Chair regarding Season scheduling.
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Beth Lochhead
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Region Delegate
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- Act as liaison between Club and HOME Region
- Attend monthly Region meetings
- Work on core committee for Region hosted competitions
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Jim Stevens
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Arena Liaison
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- Act as the liaison with the Arena complex.
- Attend Ice allocation meeting with President.
- Ensure Ice scheduling as determined by approved Season schedules.
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Santina Somers
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Program Assistant
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- Organize PA’s to assist on Pre CanSkate, CanSkate and Power Skate sessions
- In coordination with Coaches, organize P.A. clinic before start of regular season.
- Co-ordinate PA’s to attend the Region training seminar
- Provide sign-in booklet for each session and check for accuracy;
- Assist Convenors with CanSkate set-up as required.
- Coordinate year-end Christmas Party/social events for PA’s.
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Rhonda Crouse
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